Step-by-step guide for creating a custom email template in Outlook

As a professional journalist and content writer, I have come across many clients who want to create custom email templates in Outlook to enhance their communication with their audience. In this blog post, I will provide you with a step-by-step guide on how to create a custom email template in Outlook.

Step 1: Open Outlook and navigate to the “Home” tab

First, open Microsoft Outlook on your computer and navigate to the “Home” tab at the top of the window. This is where you will find the “New Email” button.

Step 2: Compose your email template

Click on the “New Email” button to open a blank email. Compose your email template with the desired text, images, and formatting. You can also add placeholders for dynamic content like the recipient’s name or company.

Step 3: Save the email as a template

Once you have created your email template, go to the “File” tab and select “Save As”. Choose “Outlook Template (*.oft)” from the dropdown menu and give your template a name. Click “Save” to save the template to your computer.

Step 4: Use your custom email template

To use your custom email template, go back to the “Home” tab in Outlook and click on the “New Items” button. Select “More Items” and then “Choose Form”. In the “Choose Form” dialog box, select “User Templates in File System” from the dropdown menu and choose your saved template. Click “Open” to use your custom email template.


Creating a custom email template in Outlook can save you time and ensure consistency in your communication with your audience. Follow these simple steps to create your own custom email template and enhance your email marketing efforts. If you have any questions or feedback, feel free to leave a comment below.

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